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Joint Dakota Staff Job Descriptions

Senior Member Staff Job Descriptions

Training Officer

The Training Officers are assigned to each squadron and flight at an encampment. They are CAP senior members who are the cadets’ first-line adult leaders. They also fulfill a critical role as mentors to the cadets, particularly the flight staff.  Squadron Training Officers oversee the squadron level, assisting with the relief and mentorship of the Flight Training Officers and report directly to the Commandant.  The Flight Training Officer works directly within the flight and reports directly to the Squadron Training Officer.  
This position’s major functional areas include:
  • Ensuring the cadets’ safety, health and well-being
  • Observation, training, mentoring, and evaluation of squadron/flight staff
  • Observation, training, and evaluation of students
  • Ensuring that the encampment’s curriculum and learning goals are progressing as expected
  • Personal counseling of cadets, as necessary
  • Responsible stewardship of resources, whether belonging to CAP or the host facility
  • Provide transportation via use of CAP vehicles, as needed, for the Cadet Cadre and Cadet Students to various activities and events
  • They will perform additional duties as assigned by the Commandant and/or the Encampment Commander

Administration Officer

The Administration Officer is the Senior Member responsible for a variety of administrative duties.  They report directly to the Deputy Commander for Support.
Their duties and responsibilities include:
  • The processing of all applications and paperwork of Senior Members, Cadet Cadre, and Cadet Students, to ensure that all forms are completed properly and submitted
  • Creation and maintaining a current roster of Senior Members, Cadet Cadre, and Cadet Students
  • Assist and operate the inprocessing and out processing of all attendees to the encampment
  • Create graduation certificates and out processing packets for all attendees that complete the requirements for graduation
  • Collaborate closely with the Cadet Administration Cadre, assigning and delegating tasks to them as needed.
  • Track all Senior Members, Cadet Cadre, and Cadet Students that leave the Compound.
  • Other duties as assigned by Deputy Commander for Support and/or Encampment Commander

Communications Officer

The Communications Officer is the Senior Member responsible for communication equipment and communication operations.
Their duties and responsibilities will include:
  • Manages and directs communications activities. 
  • Develop and implement communications plans, programs, and directives in close coordination and in support of the Encampment Commander, Cadet Commander and Senior Member/Cadet Executive Staff. 
  • Establish communications requirements and track acquisition and disposition of communication equipment in coordination with logistics. 
  • Coordinate communications plans and programs with encampment staff.
  • Collect and report data to determine the effectiveness of communications operations. 
  • Develop communications training programs for any encampment staff that requires ICUT training.
  • Establish a radio and/or battery exchange system.
  • Train and oversees Cadet Communications Team

Logistics Officer

The Logistics Officer is the Senior Member that oversees the equipment and vehicle assets during the encampment process.
The duties and responsibilities include:
  • Train and oversee the Cadets assigned to the Cadet Logistics team and the Transportation Officer.
  • Coordinate with NDWG & SDWG Logistics Staff for acquisition of all needed equipment for encampment.
  • Account for property/equipment procured for or loaned/assigned to JDE and ensure items are returned to the correct unit upon completion of the event IAW with CAPR 130-1. 
  • Responsible for the receipt, issue, storage, and proper disposal of all CAP equipment.
  • In the event of lost or damaged equipment coordinate with NDWG & SDWG to complete a report of survey, if required.  
  • Possess a solid understanding of CAP’s Operational Mission Resource Management System (ORMS) and be able to instruct and assist subordinate unit property management officers in its features and functions.

Transportation Officer

The Transportation Officer is the Senior Member that is responsible for arranging, tracking, and managing all ground and air transportation operations within the encampment .
The duties and responsibilities include:
  • Account for and track all vehicles assigned in support of the encampment.
  • Coordinate with NDWG & SDWG to request any specialty vehicles required to support the event.
  • Coordinate with Encampment Commander and Finance Officer to create fuel budget for the encampment. 
  • Collaborate with the Deputy Commander for Support & Commandant to create transportation plans for the arrival and departure of all personnel and equipment to the encampment site, to include coordinating transportation from the local airport facility to the encampment site.
  • Create chaulk lists for orientation flights and/or military flights.
  • Coordinate the completion of inspections of the ground vehicles daily, to include any maintenance issues that require attention during encampment.
  • Assist or complete WIMRS documentation of all ground and air sorties needed.

Public Affairs Officer

The Public Affairs Officer is the Senior Member responsible for chronicling the Encampment from its staff training events through the graduation pass and review. The Public Affairs Officer oversees a team of Cadets that takes pictures and video, conducts interviews, writes and publishes the daily newsletter, writes and submits news articles to CAP and local press, and produces the capstone Encampment Video that is shown at the awards ceremony. They, also, maintain the Encampment’s social media and website.  The Public Affairs Officer reports to the Deputy Commander for Support.
The duties and responsibilities include:
  • Prioritize upcoming events and assign public affairs team cadre to ensure that all activities are covered.  
  • Objectively record and report on encampment activities
  • Upload images and maintain the encampment social media sites.
  • Produce the annual encampment video.
  • Works in collaboration with the Public Affairs Yearbook Editor.
  • Other duties as assigned by Deputy Commander for Support and/or Encampment Commander

Advanced Leadership Course Training Officer

The Advanced Leadership Course Training Officer reports directly to the ALC Director and spends most of their time involved with education and training of the ALC students and Cadre. They are CAP senior members who are the cadets’ first-line adult leaders. They also fulfill a critical role as mentors to the cadets, particularly the flight staff.  
The ALC Training Officer is responsible for the following duties:
  • Provides instruction as an educator in the assigned curriculum.
  • Assists the ALC Director in curriculum development and training schedule for the ALC event.
  • Ensures the cadets’ safety, health and well-being
  • Observes, trains, mentors, and evaluates ALC Cadet Cadre and ALC students.
  • Ensures that the encampment’s curriculum and learning goals are progressing as expected
  • Provides personal counseling of cadets, as necessary
  • Responsible stewardship of resources, whether belonging to CAP or the host facility
  • Provide transportation via use of CAP vehicles, as needed, for the Cadet Cadre and Cadet Students to various activities and events
  • They will perform additional duties as assigned by the ALC Director, Commandant and/or the Encampment Commander

Character Development Instructors (CDI) 

The Character Development Instructor (CDI) are assigned under the Chaplain Corps and can work independently or in conjunction with a Chaplain.  As members of the subordinate role of Executive Staff, they report directly to the Encampment Commander on matters of religious freedoms (and inclusion), morals, and well being of all members at encampment.
The duties and responsibilities include:
  • Provides Council to any person at encampment upon request to meet with CDI
  • Encourage Flight Training Officers and flight staff to request a referral to any CDI for any member who seems they could benefit from speaking to “neutral” person
  • Provide assistance and backup to the Flight Training Officer.
    • If FTO is expending a lot of time with a specific member, this may detract from their specific task. CDI can help in this area especially if there is more than one member in a flight/department needing counseling
    • CDI have the ability to regularly check on members for follow up
    • CDI have a neutral position at encampment, allowing them to work to find solutions to get members to graduation
    • CDI scan the members to see changes in mood and physical appearance, to include consulting with the Medical Officer to check with medical to make sure they are taken and prescribed meds and review schedule to see if there was something specifically challenging that day for a particular cadet, such as an Obstacle Course when a member is scared of heights 
  • Provide daily interactions with designated attendees, through regular contact, such as early morning and after dinner contact
    • Many members have emotional “let downs” before breakfast and after dinner, so the CDI can work with members to provide pep talks about what was good during the day or something to look forward to the next day.  Members are more likely to open up about what is troubling them when there is more downtime.
    • FTO and CDI can discuss what happened during the day to determine what the true need is.
  • Reports any concerns directly to the Encampment Commander, such as reports of hazing or other concerns that require immediate intervention.

Safety Officer

The Safety Officer reports to the Encampment Commander and advises that individual on all aspects of safety and mishap prevention. Safety is inherently a command responsibility; while commanders ought to delegate authority to safety officers to lead an encampment’s safety efforts, and in a very real way safety is everyone’s concern, the responsibility of keeping participants safe cannot be delegated; the commander or the ranking on-scene adult is responsible for participant safety.  The safety officer’s duties generally fall into one of five roles as outlined below, and those duties will make obvious the need for the safety officer to be appointed several months prior to the encampment. 
  • Administrative Readiness for Safety. As the encampment staff prepares to conduct the encampment program, the safety officer ensures that the encampment is administratively prepared to meet or surpass CAP safety requirements. This duty includes: 
    • Reviewing all participants’ personnel records to ensure each is current in their safety training
    • Reviewing adult participants’ (cadet and senior) personnel records to ensure each has completed the Cadet Protection Basic Course and that the senior members are in “approved” status (i.e.: have satisfied CAP fingerprint and background checks)
    • Reviewing prior year encampment reports, mishap reports, and mishap trends.
  • Planning for Safety.  The safety officer is the focal point and lead in preparing local rules and plans for protecting the safety of all participants. This duty includes:
    • Conducting operational risk management analyses for encampment activities, especially the most physically demanding activities
    • Coordinating with host agencies / guest instructors prior to cadet tours and hands-on activities so that encampment attendees can arrive at each activity prepared to participate safely
    • Learning of local emergency responder resources –how to call an ambulance, where hospitals are located, etc. – and developing a plan of action in the event that a participant requires medical attention or support from the Fire Department or Police
    • Identifying a rally point and headcount procedure in case the encampment area must be evacuated due to fire or other emergency
    • Identifying and obtaining the equipment necessary to conduct the encampment curriculum safely
  • Vigilance.  CAP senior members supervise cadets in loco parentis– in the place of the parent. The law requires that they exercise the same level of care, supervision, and protection that a reasonably prudent mom or dad would for their own child. It is not sufficient for an encampment to merely establish local safety rules; the adult leaders must ensure that the (mostly) teenaged cadet participants are consistently abiding by those safe practices, and if not, to intervene in protection of the cadet’s safety. This duty includes:
    • Being physically present at the encampment and observing participants’ conduct in regards to safety throughout the various activities – sometimes known as MBWA or “management by walking around”
    • Directing participants to cease unsafe behaviors, as necessary, and motivating other leaders to be equally pro-active
    • Monitoring the encampment’s compliance with the host installation’s local safety policies
    • Monitoring the encampment’s compliance with CAP policies on high adventure activities and weapons training (see CAPR 60-1, §§2-10 and 2-11)
    • Monitoring the encampment’s compliance with the workload / rest guidelines during hot weather (see CAPR 62-1, Attachment 3)
    • Monitoring the encampment’s compliance with CAP cadet protection policies and fraternization rules (see CAPR 60-2 and CAPR 60-1, §2-3)
    • Monitoring the encampment’s compliance with CAP vehicle operation policies (see CAPR 77-1)
    • Participating in daily staff meetings to maintain an understanding of upcoming events
    • Cooperating with training officers to provide for the overall health and well-being of the cadets
  • Education of participants. The safety officer is the encampment’s #1 resource for learning how to operate safely. This duty includes:
    • Developing, conducting and/or supervising daily safety briefings
    • Educating participants of the “all stop” or “knock it off” principle whereby any participant, regardless of rank, may demand all halt their activity if an unsafe condition is noticed 
    • Educating participants on procedures in case of fire or emergency evacuation
    • Educating senior staff on procedures to follow in case of a medical emergency
    • Educating participants on the warning signs that precede heat injuries, exhaustion, dehydration, and similar medical conditions
    • Educating drivers on CAP safety policies regarding vehicle operations (see CAPR 77-1)
    • Conducting (or facilitating with the help of a subject-matter expert) activity-specific safety briefings immediately prior to the start of physically demanding or potentially hazardous activities such as obstacle courses, flight line operations, rappelling, etc.
    • Educating encampment leaders on how they might modify their operations in the event of hot or inclement weather
    • Educating the executive staff on the encampment’s overall safety performance and recommending steps for improving overall safety 
  • Reporting and investigating mishaps.  If a safety mishap does occur, the safety officer takes the lead in reporting and investigating it. This duty includes:
    • Reporting safety mishaps to CAP officials via eServices, per CAPR 62-2
    • Carefully considering the event to figure out what happened, why, and how the encampment might mitigate that risk in the future.
 
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